Cove at Oakvista Homeowners,
It's about time the Board post an update to the events and goings-ons of the past year and even in recent weeks. As HOA president, please accept my sincere apology for no updated posts.
I do wish to thank the other directors, including Amy Baird, Scott Hawker, Greg Kearl and Carol Sparks. All have continued their duties and covered for me as I continue heavy work travel assignments.
Snow Removal Services
Well, a whole year has passed since earlier posts and I do wish to state that we have continued with our snow removal vendor, Great Western. We have an arrangement to withhold final payment until the property is surveyed and a damage assessment provided them. Please help us in reporting any personal property damage to grass and sprinklers. If a utility box is damaged, contact Rocky Mountain Power. They have been on site replacing boxes as necessary and it is no charge to the homeowner.
We'll make Great Western aware of damage to the utility boxes, along with the assessment report. The vendor did not stake utility boxes this season and this cannot happen again.
Follow Up on Swale Project
The Board wishes to extend another huge thanks to all the volunteers that came out in the Fall to work on our temporary fix to the swale that lines the South end of our property. Your efforts prevented the flooding of several properties that had, year-after-year, suffered water damage. The key was putting down a rubber liner that prevented water from seeping into the ground and adding to the water table underneath the homes that back to the south hill.
The Board acknowledges that neighborhood efforts were only a temporary fix based on an engineering report that we had followed. You've all noticed the sandbags on the retaining wall and exposed liner and pipe. Please note that this is not an ongoing answer to drainage maintenance.
Efforts are already underway to bid for contracting for the removal of the sandbags, adding and placing matching retainer wall cement blocks (for securing the liner), trenching the swale as necessary to ensure negative grade, and delivering/placing tons of gravel/rocks to protect the liner and improve the appearance (especially in the area where the water deposits to the street).
The Board is also pursuing help from the City in the form of labor and materials. We may also reach out for additional volunteering as necessary.
We anticipate the completion of this project by mid Summer.
Landscaping Vendor: Hans Olsen
The Board unanimously voted to have Hans continue as our landscaping vendor. Many homeowners have expressed their appreciation for his attention to detail and extra care for our property. Hans has offered additional services, including backyard mowing, sprinkler repair, fertilization, and aeration. He can be reached directly at yourbuddyhans@gmail.com
Spring Clean Up and Dumpster
The Board has ordered a dumpster to be placed in the parking spaces adjacent to the waterfall park between June 2-6. Please adhere to dumping restrictions, including large appliances and hazardous materials.
We are also interested in organizing a community-wide spring clean up that same weekend. Look for an announcement via email and neighborhood sign postings.
-Jason Koop
Cove at Oak Vista HOA President
Sunday, May 22, 2011
Thursday, October 29, 2009
SNOW........
THE NEW SNOW REMOVAL VENDOR
IS NOW GREAT WESTERN
THEY HAD THE BEST BID AND ATTITUDE OF SERVICE
THE STREET WILL BE DONE AS PART OF YOUR DUES
IF YOU WANT YOUR DRIVEWAYS
DONE UP TO YOUR DOOR
LET THE BOARD KNOW BY NOVEMBER 1, 2009
YOU CAN ALWAYS DECIDE LATER
(BUT SOONER IS BETTER)
THE A LA CARTE COST FOR THE DRIVEWAYS
IS $12.00 PER HOME
WE WILL HELP YOU SET UP
YOUR DIRECT BILLING WITH THEM
HAVE A GREAT DAY AND LET US KNOW
IF YOU HAVE ANY QUESTIONS. JASON’S LETTER GOES INTO DEPTH ON ALL OF THIS.
THANK YOU!
EMAIL US ASAP ABOUT YOUR CHOICE ON THE DRIVEWAYS!
coveatoakvista@gmail.com
IS NOW GREAT WESTERN
THEY HAD THE BEST BID AND ATTITUDE OF SERVICE
THE STREET WILL BE DONE AS PART OF YOUR DUES
IF YOU WANT YOUR DRIVEWAYS
DONE UP TO YOUR DOOR
LET THE BOARD KNOW BY NOVEMBER 1, 2009
YOU CAN ALWAYS DECIDE LATER
(BUT SOONER IS BETTER)
THE A LA CARTE COST FOR THE DRIVEWAYS
IS $12.00 PER HOME
WE WILL HELP YOU SET UP
YOUR DIRECT BILLING WITH THEM
HAVE A GREAT DAY AND LET US KNOW
IF YOU HAVE ANY QUESTIONS. JASON’S LETTER GOES INTO DEPTH ON ALL OF THIS.
THANK YOU!
EMAIL US ASAP ABOUT YOUR CHOICE ON THE DRIVEWAYS!
coveatoakvista@gmail.com
Friday, April 24, 2009
COMMUNITY CLEANUP 2009 - Saturday May 16th at 10:00 AM
Last year we got together and powerwashed the sidewalks, got a streetsweeper, fixed gates and overall spruced things up around here. Here are pictures from last year's cleanup day.
CLICK THE PICTURE TO SEE IT LARGER!
We plan to do the same thing this year on Saturday May 16th at 10:00 AM.
The community dumpster will be out, rented from the city, from May 14th through May 18th. You may not put dirt or rocks in it due to weight constraints, but feel free to toss out all the junk you have accumulated over the winter or loose leaves and such from the lawn!
Bring your powerwasher, brooms, rakes, shovels and get ready for the Spring Cleanup!
Many thanks to all the volunteers! Refreshments will be served!
SPRING MEETING OF THE BOARD
Please note that the next board meeting wil be held at the Pavilion on April 29th , 8:00 PM.
If it is too cold we will post an alternate location on the Mailboxes so be sure to check.
There is limited time so if you have any issues you would like to discuss be sure to e-mail the Board beforehand (at least three days) so we can review your concerns and save time at the meeting.
Thanks. Here is the e-mail: coveatoakvista@gmail.com
See you there!
If it is too cold we will post an alternate location on the Mailboxes so be sure to check.
There is limited time so if you have any issues you would like to discuss be sure to e-mail the Board beforehand (at least three days) so we can review your concerns and save time at the meeting.
Thanks. Here is the e-mail: coveatoakvista@gmail.com
See you there!
Monday, January 5, 2009
URGENT MESSAGE REGARDING YOUR HOA DUES BILLS THE COVE AT OAK VISTA ARREARS POLICY – 01/05/09
As you may know our current policy is homeowners who are in arrears over 60 days lose services such as snow removal, lawn care and trash pickup until they make payment arrangements.
In an effort to help the homeowners get caught up, the Board has made a policy of permitting the payment of the current assessment, and a specified amount towards the arrears to be paid each month in order to continue services. The Board has applied current payments to current assessments permitting the owner to gradually pay down the arrears balance with the excess. It should be noted that even though our CC&Rs state that the payments go “first to costs (such as legal), then to interest (which we do not charge), then to late fees, then to assessments,” we have applied the fees first to assessments and let the owners pay off the past due amounts as they are able.
Each owner who has had a past due balance who has contacted the Board has had a plan worked out to help them get their arrears paid off gradually on a case-by-case basis. However this has been very slow and some homes are not paying arrears at all.
The Board has reviewed the budget for 2009 and since there are now no reserves because they were spent on excess snow removal charges from last year, and because we cannot operate without funds, we must establish a new policy to replenish reserves and operate the HOA. We do not want to have to raise everyone’s dues because of people not paying their HOA bill, which includes arrears and penalty.
NEW POLICY:
All homeowners with a past due balance of late fees, assessments, legal fees or other fines or charges must have these paid in full, with a zero balance by June 1, 2009. That is six months from now and will be enforced. Any home at that time that has a balance will have services stopped within 10 days of that date, and all measures including lien, suit, collection agency and/or foreclosure will be effected as per CC&Rs and state statutes.
After June 1, 2009 the CC&Rs will be strictly enforced with regard to collections including:
• Non-waivable $20 late fee on the 10th
• Cessation of services at 10 days late including removal of trash can
• “Intent to lien” letter at 30 days late
• Lien at 60 days late filed against property with Utah County
• Legal action/suit at 90 days.
All associated fees for collection and legal services will be charged to the homeowner as well. SEE YOUR STATEMENT SENT TO YOU OR CONTACT THE TREASURER.
Please review any past due balance you may have, plan accordingly to pay this off by June 1st and let the Treasurer know your intent. If we do not hear from you and you are on a current plan that will not get your bill paid by June 1st, please be aware that your services will be terminated June 1st if you are not at a zero balance.
Thank you for your cooperation in this matter and if you already have a zero balance thanks for your diligence.
- The Cove at Oak Vista HOA Board
In an effort to help the homeowners get caught up, the Board has made a policy of permitting the payment of the current assessment, and a specified amount towards the arrears to be paid each month in order to continue services. The Board has applied current payments to current assessments permitting the owner to gradually pay down the arrears balance with the excess. It should be noted that even though our CC&Rs state that the payments go “first to costs (such as legal), then to interest (which we do not charge), then to late fees, then to assessments,” we have applied the fees first to assessments and let the owners pay off the past due amounts as they are able.
Each owner who has had a past due balance who has contacted the Board has had a plan worked out to help them get their arrears paid off gradually on a case-by-case basis. However this has been very slow and some homes are not paying arrears at all.
The Board has reviewed the budget for 2009 and since there are now no reserves because they were spent on excess snow removal charges from last year, and because we cannot operate without funds, we must establish a new policy to replenish reserves and operate the HOA. We do not want to have to raise everyone’s dues because of people not paying their HOA bill, which includes arrears and penalty.
NEW POLICY:
All homeowners with a past due balance of late fees, assessments, legal fees or other fines or charges must have these paid in full, with a zero balance by June 1, 2009. That is six months from now and will be enforced. Any home at that time that has a balance will have services stopped within 10 days of that date, and all measures including lien, suit, collection agency and/or foreclosure will be effected as per CC&Rs and state statutes.
After June 1, 2009 the CC&Rs will be strictly enforced with regard to collections including:
• Non-waivable $20 late fee on the 10th
• Cessation of services at 10 days late including removal of trash can
• “Intent to lien” letter at 30 days late
• Lien at 60 days late filed against property with Utah County
• Legal action/suit at 90 days.
All associated fees for collection and legal services will be charged to the homeowner as well. SEE YOUR STATEMENT SENT TO YOU OR CONTACT THE TREASURER.
Please review any past due balance you may have, plan accordingly to pay this off by June 1st and let the Treasurer know your intent. If we do not hear from you and you are on a current plan that will not get your bill paid by June 1st, please be aware that your services will be terminated June 1st if you are not at a zero balance.
Thank you for your cooperation in this matter and if you already have a zero balance thanks for your diligence.
- The Cove at Oak Vista HOA Board
Tuesday, December 16, 2008
NEW BOARD AND ON WE GO....
Hello and snowy greetings. the meeting was held on Saturday December 13th and the incumbents were reelected, with the new member being Gene Marcum, our resident metalworks specialist and general all around good guy.
If anyone wants to see the financials they can contact Amy the treasurer and she will be happy to set an appointment with you. At the end of this is the summary of the years accomplishments and work.
Now that the snow is here the big expenses have arrived. SO...
We have to crack down on arrears, so those who are late on the dues will have no snow removal and lose their trash service also. They will get a lien and a lawsuit to boot so please try to stay current or contact Amy to make payment arrangements.
Well, we are happy to serve you residents, just let us know how we can help. We are doing all we can to make our community better.
If anyone wants to see the financials they can contact Amy the treasurer and she will be happy to set an appointment with you. At the end of this is the summary of the years accomplishments and work.
Now that the snow is here the big expenses have arrived. SO...
We have to crack down on arrears, so those who are late on the dues will have no snow removal and lose their trash service also. They will get a lien and a lawsuit to boot so please try to stay current or contact Amy to make payment arrangements.
Well, we are happy to serve you residents, just let us know how we can help. We are doing all we can to make our community better.
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