Summer News 2008

We would like update our Cove residents with information of what your Board members have been doing for our community. Behind the scenes we are working hard on some projects to make things better, and also to correct a lot of problems that many of you might not be aware of.

• PLAYGROUND We have been working on putting a playground in for our children. We have been in ongoing discussion with SunCrest to make sure safety is considered but budget and aesthetics as well. That includes using a galvanized steel set, and shielding the park from view with raised berm landscaping treed with Aspen. If we can get some kind of approval from SunCrest then it will be put up to the residents for a vote. We want to give everyone the opportunity to vote on, make suggestions for, and make voluntary donations towards this project.

• LEGAL STATUS OF THE HOA We had a couple of residents questioning the legality of the status of our sub-association. Scott Hawker of Alpine Homes provided a comprehensive summary of all legal documents and had them reviewed by attorneys to make sure it was all recorded correctly. Secretary Robin has all the paperwork to back this up if you wish to see it. Please note that when the turnover from Alpine homes to the new Board occurred, all the filing documents and a corporate minutes book were handed over. They were never passed onto the present Board from the previous Board. We do have all the corporate financials though.

• INCOME TAX We recently filed the Cove’s income taxes for past two years. We found this was never done. Even though we are a non-profit company and don’t have to pay taxes it is law that they still need to be filed. This was another example of why we fired Community Management, (which was run by a CPA, no less.)!

• PROPERTY TAX We are also working on our property taxes for the Cove. We had never received any bills until now. It looks like the Assessor has these coded incorrectly as open land instead of exempt common area and we are working for a retroactive credit. This is a lot of work. We will update all owners promptly when this is resolved

• GATE Please see Treasurer Amy if you need an extra gate remote or new phone number added to the call box, or if you even want your personal gate code changed. And by the way, Gene Marcum, our incredibly helpful neighbor is a professional metalworker and will be taking down our gates to sandblast and repaint them. He also added a new type of hinge to the walk-in gate to ensure it automatically closes. Thanks Gene!

• ROADS We are doing some pavement patching in the next couple of weeks. We also replaced the broken grate near one of the mailboxes. That is not something you can just find at the mall but we managed to track down the right one for our private street.

• TRASH Just a reminder per the CC&R’s the trash cans need to be kept out of view of the street. If you want an extra trash can please see Amy. The cost is $7.00 a month, which is what the Cove is billed by Ace.

• LAWN SERVICE If you would like your backyard mowed, the cost is $12.00 per mow. Please see Amy and she will set it up through Prosecutive Landscaping.

• CC&R’s & BYLAWS If you need a PDF file emailed, please see Amy or Robin.

• RECEIVABLES Our current balance owed is $9,021.07. This makes it very hard to operate a HOA. We are going to have to crack down and find ways collect our money. The consequences will include cessation of trash and snow removal, as well as legal action for those who do not get current.

• LIENS We currently have two home liens placed. If you continue your past due balance of more than 30 days then liens will be placed and collection actions taken which will affect credit reports.

• SNOW As you may know with our last snow season came a pretty hefty bill we didn’t budget for. Past seasons we spent around $30,000 for snow removal. This year our snow was $10,000 more than that. However, “Hooray!” we just finished paying the last bill. We have also managed to stay current with lawn service. Even though we found ways to reduce costs in other areas we don’t have any extra money towards snow removal for this coming season. Let’s hope it is not a bad winter or we will have to make special assessments.

• ACTIVITIES Please look in the SunCrest Newsletter coming out. We are working with SunCrest’s OA to put together some group activities for each month. So far we have the Book Club, Wine Tasting Club, and “Mom and Tots” groups.