Tuesday, December 16, 2008
NEW BOARD AND ON WE GO....
Hello and snowy greetings. the meeting was held on Saturday December 13th and the incumbents were reelected, with the new member being Gene Marcum, our resident metalworks specialist and general all around good guy.
If anyone wants to see the financials they can contact Amy the treasurer and she will be happy to set an appointment with you. At the end of this is the summary of the years accomplishments and work.
Now that the snow is here the big expenses have arrived. SO...
We have to crack down on arrears, so those who are late on the dues will have no snow removal and lose their trash service also. They will get a lien and a lawsuit to boot so please try to stay current or contact Amy to make payment arrangements.
Well, we are happy to serve you residents, just let us know how we can help. We are doing all we can to make our community better.
If anyone wants to see the financials they can contact Amy the treasurer and she will be happy to set an appointment with you. At the end of this is the summary of the years accomplishments and work.
Now that the snow is here the big expenses have arrived. SO...
We have to crack down on arrears, so those who are late on the dues will have no snow removal and lose their trash service also. They will get a lien and a lawsuit to boot so please try to stay current or contact Amy to make payment arrangements.
Well, we are happy to serve you residents, just let us know how we can help. We are doing all we can to make our community better.
Tuesday, December 9, 2008
GRATITUDE TO DARREN AND HIS SNOW GUYS!
Dear Homeowners,
We thought you would appreciate a nice comment from some of our residents, and we all share the sentiment.
"I was very surprised to see Darren's guys shoveling our driveway at 6:00am. They waited for me to back the Pacifica out so they could shovel that side of the driveway. Where else can we find that level of customer service? "
"Our neighborhood requires extra attention because there are very few places to pile the snow up. If the city were to come through and skim the surface instead of Darren then the homeowners would be left with a one lane road because the snow would be piled everywhere. Only one lane was clear going down the mountain, the other 3 lanes were snow covered."
And more... "I am sure Jason's wife appreciated her driveway and road plowed to get the kids safely to bus stop. Robin's teenagers to safely make it to school while she isn't home to take them. Lance not having to walk through snow in tennis shoes. I think that every penny just spent was worth it to our residents."
"I saw Darren and his guys out at 6:30 shoveling in the dark. I left down the hill to a clear Traverse Ridge road. When I came back up at 9pm the road was covered in snow again up the mountain. I went to bed at 11pm and woke up at 4am to see that Darren came back up and plowed our street and guys shoveled our driveways again. That is awesome service to do that for early morning commuters and kids like my son who walk to the bus stop."
"The cars are struggling and getting stuck coming up SunCrest drive behind our neighborhood. Our road looks better than Suncrest Dr. I am sure if you ask at the annual meeting how Darren's service was you won't get any complaints. We have to remember that safety is first. With cleared roads it helps prevent car accidents. With cleared driveways and walkways prevent falling and breaking bones. Not to mention being able to get to work so you can pay your dues!"
We Board members agree!
We thought you would appreciate a nice comment from some of our residents, and we all share the sentiment.
"I was very surprised to see Darren's guys shoveling our driveway at 6:00am. They waited for me to back the Pacifica out so they could shovel that side of the driveway. Where else can we find that level of customer service? "
"Our neighborhood requires extra attention because there are very few places to pile the snow up. If the city were to come through and skim the surface instead of Darren then the homeowners would be left with a one lane road because the snow would be piled everywhere. Only one lane was clear going down the mountain, the other 3 lanes were snow covered."
And more... "I am sure Jason's wife appreciated her driveway and road plowed to get the kids safely to bus stop. Robin's teenagers to safely make it to school while she isn't home to take them. Lance not having to walk through snow in tennis shoes. I think that every penny just spent was worth it to our residents."
"I saw Darren and his guys out at 6:30 shoveling in the dark. I left down the hill to a clear Traverse Ridge road. When I came back up at 9pm the road was covered in snow again up the mountain. I went to bed at 11pm and woke up at 4am to see that Darren came back up and plowed our street and guys shoveled our driveways again. That is awesome service to do that for early morning commuters and kids like my son who walk to the bus stop."
"The cars are struggling and getting stuck coming up SunCrest drive behind our neighborhood. Our road looks better than Suncrest Dr. I am sure if you ask at the annual meeting how Darren's service was you won't get any complaints. We have to remember that safety is first. With cleared roads it helps prevent car accidents. With cleared driveways and walkways prevent falling and breaking bones. Not to mention being able to get to work so you can pay your dues!"
We Board members agree!
Monday, November 24, 2008
COVE AT OAK VISTA HOA SCHEDULE OF VIOLATIONS AND FINES
This is a guideline based on the CC&Rs of the Cove at Oak Vista.
For complete information see your CC&Rs. Feel free to emailthe Board with questions.
Unsightly Condition
- Damage to any part of home including, stucco, garage, gutters, etc.
- Dead grass, weeds, unkempt trees or dead trees, etc.
- Items on porch or in front yard such as grills, tents, etc.
- Vehicles parked in driveway in an unkempt or unattractive condition (must be inside garage)
- Oils spots on driveway
- Any other dirty or unkempt condition the Board deems unsightly
FIRST NOTICE: WARNING, 7 DAYS TO CORRECT (or arrangements made)
2ND NOTICE: $25 FINE, 7 DAYS TO CORRECT (or arrangements made)
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REMOVE, CONCEAL OR REPAIR UNSIGHTLY CONDITION (with the exception of vehicle, see Vehicular section)
AT OWNERS EXPENSE
Landscaping Violation
- Any item that does not fall under unsightly condition shall be first handled by SunCrest Master Association until further notice.
Pet Violation
- Loose or unleashed dog
- Pet mess
- Pet damage
FIRST NOTICE: WARNING, IMMEDIATE CLEANUP OF MESS AND SECURING OF ANIMAL
2ND NOTICE: $25 FINE, IMMEDIATE CLEANUP OF MESS, 7 DAYS TO PROVE MEASURES TAKEN TO PREVENT FUTURE VIOLATION
THIRD NOTICE $100 FINE 7 DAYS TO PROVE MEASURES TAKEN TO CORRECT
AFTER THIRD NOTICE BOARD MAY HAVE LOOSE ANIMAL TAKEN BY AUTHORITIES AND BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT
Vehicular Violations
- Excessive Speed
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THRIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR RECKLESS DRIVING
- Unregistered Vehicle in driveway (must be inside garage)
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE PER DAY UNTIL REMOVED OR CONCEALED IN GARAGE (or arrangements made) FOR UP TO 30 DAYS, THEN THIRD NOTICE
THIRD NOTICE $100 FINE PER DAY UNTIL REMOVED OR CONCEALED IN GARAGE (or arrangements made)
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT
Parking Violations
- On street parking deemed to be a nuisance
- On street parking during snow removal
- Other parking violation as per CC&Rs or as Board deems a violation
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY HAVE VEHICLE TOWED AT OWNERS EXPENSE
IN HAZARDOUS CONDITIONS BOARD MAY TOW WITHOUT WARNING
RV, Boat or Trailer Parking
- 24 hour load / unload only
- Non-consecutive 24 hour periods
- Other parking violation as per CC&Rs or as Board deems a violation
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY HAVE VEHICLE TOWED AT OWNERS EXPENSE
IN HAZARDOUS CONDITIONS BOARD MAY TOW WITHOUT WARNING
Nuisance or Disturbance
- Excessive Noise
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR CAUSING A DISTURBANCE
- Automotive Repair Outside of Closed Garage
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR CAUSING A DISTURBANCE
- Other violations as per CC&Rs as Board determines
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR CAUSING A DISTURBANCE
- Vandalism
INDIVIDUAL AND / OR BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT
REPAIR FOR VANDALISM MUST BE EFFECTED IMMEDIATELY AT OWNERS EXPENSE OR BARD WILL EFFECT AND BILL OWNER
Financial Matters
- Non-Payment of Dues
First measure is a $20 late fee for each month dues are not paid
Monthly Dues / Assessments are never waived
Late fees are not generally waived unless bank error, postal error or HOA error
Services will be stopped on homes in arrears where arrangements have not been made
- Non-Payment of Fines
First measure is a $20 late fee for each month fines are not paid
Fines may be not be waived without special arrangements upon Board approval
Services will be stopped on homes in arrears where arrangements have not been made and violations not corrected
For complete information see your CC&Rs. Feel free to emailthe Board with questions.
Unsightly Condition
- Damage to any part of home including, stucco, garage, gutters, etc.
- Dead grass, weeds, unkempt trees or dead trees, etc.
- Items on porch or in front yard such as grills, tents, etc.
- Vehicles parked in driveway in an unkempt or unattractive condition (must be inside garage)
- Oils spots on driveway
- Any other dirty or unkempt condition the Board deems unsightly
FIRST NOTICE: WARNING, 7 DAYS TO CORRECT (or arrangements made)
2ND NOTICE: $25 FINE, 7 DAYS TO CORRECT (or arrangements made)
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REMOVE, CONCEAL OR REPAIR UNSIGHTLY CONDITION (with the exception of vehicle, see Vehicular section)
AT OWNERS EXPENSE
Landscaping Violation
- Any item that does not fall under unsightly condition shall be first handled by SunCrest Master Association until further notice.
Pet Violation
- Loose or unleashed dog
- Pet mess
- Pet damage
FIRST NOTICE: WARNING, IMMEDIATE CLEANUP OF MESS AND SECURING OF ANIMAL
2ND NOTICE: $25 FINE, IMMEDIATE CLEANUP OF MESS, 7 DAYS TO PROVE MEASURES TAKEN TO PREVENT FUTURE VIOLATION
THIRD NOTICE $100 FINE 7 DAYS TO PROVE MEASURES TAKEN TO CORRECT
AFTER THIRD NOTICE BOARD MAY HAVE LOOSE ANIMAL TAKEN BY AUTHORITIES AND BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT
Vehicular Violations
- Excessive Speed
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THRIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR RECKLESS DRIVING
- Unregistered Vehicle in driveway (must be inside garage)
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE PER DAY UNTIL REMOVED OR CONCEALED IN GARAGE (or arrangements made) FOR UP TO 30 DAYS, THEN THIRD NOTICE
THIRD NOTICE $100 FINE PER DAY UNTIL REMOVED OR CONCEALED IN GARAGE (or arrangements made)
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT
Parking Violations
- On street parking deemed to be a nuisance
- On street parking during snow removal
- Other parking violation as per CC&Rs or as Board deems a violation
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY HAVE VEHICLE TOWED AT OWNERS EXPENSE
IN HAZARDOUS CONDITIONS BOARD MAY TOW WITHOUT WARNING
RV, Boat or Trailer Parking
- 24 hour load / unload only
- Non-consecutive 24 hour periods
- Other parking violation as per CC&Rs or as Board deems a violation
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY HAVE VEHICLE TOWED AT OWNERS EXPENSE
IN HAZARDOUS CONDITIONS BOARD MAY TOW WITHOUT WARNING
Nuisance or Disturbance
- Excessive Noise
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR CAUSING A DISTURBANCE
- Automotive Repair Outside of Closed Garage
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR CAUSING A DISTURBANCE
- Other violations as per CC&Rs as Board determines
FIRST NOTICE: WARNING
2ND NOTICE: $25 FINE
THIRD NOTICE $100 FINE
AFTER THIRD NOTICE BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT FOR CAUSING A DISTURBANCE
- Vandalism
INDIVIDUAL AND / OR BOARD MAY REPORT INDIVIDUAL TO THE POLICE AND FILE COMPLAINT
REPAIR FOR VANDALISM MUST BE EFFECTED IMMEDIATELY AT OWNERS EXPENSE OR BARD WILL EFFECT AND BILL OWNER
Financial Matters
- Non-Payment of Dues
First measure is a $20 late fee for each month dues are not paid
Monthly Dues / Assessments are never waived
Late fees are not generally waived unless bank error, postal error or HOA error
Services will be stopped on homes in arrears where arrangements have not been made
- Non-Payment of Fines
First measure is a $20 late fee for each month fines are not paid
Fines may be not be waived without special arrangements upon Board approval
Services will be stopped on homes in arrears where arrangements have not been made and violations not corrected
Saturday, September 13, 2008
THERE'S A HOLE, THERE'S A HOLE ...
Well actually there WAS a hole but now it is filled in with pumpable flowable pea gravel-laden concrete with 2000 PSI strength. It was ascertained that due to poor compaction around the two manholes and two storm drains the earth had loosened and settled. The pipes may seep a bit as well. The filler we added will hold the road well and in the Spring we will investigate underground more thoroughly.
The orange barrel will be removed.
You will also notice there are nice tidy asphalt patches on the road as well. This should hold us for the Winter.
The orange barrel will be removed.
You will also notice there are nice tidy asphalt patches on the road as well. This should hold us for the Winter.
Wednesday, September 3, 2008
BYE BYE PROPERTY TAX!
After a great deal of WORK and negotiation the Assessor of Utah County has waived ALL our Common Area property taxes for the past five years and ALL Common Areas are now re-classified as exempt. For more details feel free to contact Secretary Robin. One less thing to worry about, folks!
Tuesday, September 2, 2008
Flirting With Fall
It is getting cooler, wetter, and before you know it we will be covered in white. Now is a good time to caulk and seal your decks and driveways, reduce sprinkler times, have your heating system checked by a professional, and take the jackets out of the back of the closet.
Tuesday, August 26, 2008
Summer News 2008
We would like update our Cove residents with information of what your Board members have been doing for our community. Behind the scenes we are working hard on some projects to make things better, and also to correct a lot of problems that many of you might not be aware of.
• PLAYGROUND We have been working on putting a playground in for our children. We have been in ongoing discussion with SunCrest to make sure safety is considered but budget and aesthetics as well. That includes using a galvanized steel set, and shielding the park from view with raised berm landscaping treed with Aspen. If we can get some kind of approval from SunCrest then it will be put up to the residents for a vote. We want to give everyone the opportunity to vote on, make suggestions for, and make voluntary donations towards this project.
• LEGAL STATUS OF THE HOA We had a couple of residents questioning the legality of the status of our sub-association. Scott Hawker of Alpine Homes provided a comprehensive summary of all legal documents and had them reviewed by attorneys to make sure it was all recorded correctly. Secretary Robin has all the paperwork to back this up if you wish to see it. Please note that when the turnover from Alpine homes to the new Board occurred, all the filing documents and a corporate minutes book were handed over. They were never passed onto the present Board from the previous Board. We do have all the corporate financials though.
• INCOME TAX We recently filed the Cove’s income taxes for past two years. We found this was never done. Even though we are a non-profit company and don’t have to pay taxes it is law that they still need to be filed. This was another example of why we fired Community Management, (which was run by a CPA, no less.)!
• PROPERTY TAX We are also working on our property taxes for the Cove. We had never received any bills until now. It looks like the Assessor has these coded incorrectly as open land instead of exempt common area and we are working for a retroactive credit. This is a lot of work. We will update all owners promptly when this is resolved
• GATE Please see Treasurer Amy if you need an extra gate remote or new phone number added to the call box, or if you even want your personal gate code changed. And by the way, Gene Marcum, our incredibly helpful neighbor is a professional metalworker and will be taking down our gates to sandblast and repaint them. He also added a new type of hinge to the walk-in gate to ensure it automatically closes. Thanks Gene!
• ROADS We are doing some pavement patching in the next couple of weeks. We also replaced the broken grate near one of the mailboxes. That is not something you can just find at the mall but we managed to track down the right one for our private street.
• TRASH Just a reminder per the CC&R’s the trash cans need to be kept out of view of the street. If you want an extra trash can please see Amy. The cost is $7.00 a month, which is what the Cove is billed by Ace.
• LAWN SERVICE If you would like your backyard mowed, the cost is $12.00 per mow. Please see Amy and she will set it up through Prosecutive Landscaping.
• CC&R’s & BYLAWS If you need a PDF file emailed, please see Amy or Robin.
• RECEIVABLES Our current balance owed is $9,021.07. This makes it very hard to operate a HOA. We are going to have to crack down and find ways collect our money. The consequences will include cessation of trash and snow removal, as well as legal action for those who do not get current.
• LIENS We currently have two home liens placed. If you continue your past due balance of more than 30 days then liens will be placed and collection actions taken which will affect credit reports.
• SNOW As you may know with our last snow season came a pretty hefty bill we didn’t budget for. Past seasons we spent around $30,000 for snow removal. This year our snow was $10,000 more than that. However, “Hooray!” we just finished paying the last bill. We have also managed to stay current with lawn service. Even though we found ways to reduce costs in other areas we don’t have any extra money towards snow removal for this coming season. Let’s hope it is not a bad winter or we will have to make special assessments.
• ACTIVITIES Please look in the SunCrest Newsletter coming out. We are working with SunCrest’s OA to put together some group activities for each month. So far we have the Book Club, Wine Tasting Club, and “Mom and Tots” groups.
• PLAYGROUND We have been working on putting a playground in for our children. We have been in ongoing discussion with SunCrest to make sure safety is considered but budget and aesthetics as well. That includes using a galvanized steel set, and shielding the park from view with raised berm landscaping treed with Aspen. If we can get some kind of approval from SunCrest then it will be put up to the residents for a vote. We want to give everyone the opportunity to vote on, make suggestions for, and make voluntary donations towards this project.
• LEGAL STATUS OF THE HOA We had a couple of residents questioning the legality of the status of our sub-association. Scott Hawker of Alpine Homes provided a comprehensive summary of all legal documents and had them reviewed by attorneys to make sure it was all recorded correctly. Secretary Robin has all the paperwork to back this up if you wish to see it. Please note that when the turnover from Alpine homes to the new Board occurred, all the filing documents and a corporate minutes book were handed over. They were never passed onto the present Board from the previous Board. We do have all the corporate financials though.
• INCOME TAX We recently filed the Cove’s income taxes for past two years. We found this was never done. Even though we are a non-profit company and don’t have to pay taxes it is law that they still need to be filed. This was another example of why we fired Community Management, (which was run by a CPA, no less.)!
• PROPERTY TAX We are also working on our property taxes for the Cove. We had never received any bills until now. It looks like the Assessor has these coded incorrectly as open land instead of exempt common area and we are working for a retroactive credit. This is a lot of work. We will update all owners promptly when this is resolved
• GATE Please see Treasurer Amy if you need an extra gate remote or new phone number added to the call box, or if you even want your personal gate code changed. And by the way, Gene Marcum, our incredibly helpful neighbor is a professional metalworker and will be taking down our gates to sandblast and repaint them. He also added a new type of hinge to the walk-in gate to ensure it automatically closes. Thanks Gene!
• ROADS We are doing some pavement patching in the next couple of weeks. We also replaced the broken grate near one of the mailboxes. That is not something you can just find at the mall but we managed to track down the right one for our private street.
• TRASH Just a reminder per the CC&R’s the trash cans need to be kept out of view of the street. If you want an extra trash can please see Amy. The cost is $7.00 a month, which is what the Cove is billed by Ace.
• LAWN SERVICE If you would like your backyard mowed, the cost is $12.00 per mow. Please see Amy and she will set it up through Prosecutive Landscaping.
• CC&R’s & BYLAWS If you need a PDF file emailed, please see Amy or Robin.
• RECEIVABLES Our current balance owed is $9,021.07. This makes it very hard to operate a HOA. We are going to have to crack down and find ways collect our money. The consequences will include cessation of trash and snow removal, as well as legal action for those who do not get current.
• LIENS We currently have two home liens placed. If you continue your past due balance of more than 30 days then liens will be placed and collection actions taken which will affect credit reports.
• SNOW As you may know with our last snow season came a pretty hefty bill we didn’t budget for. Past seasons we spent around $30,000 for snow removal. This year our snow was $10,000 more than that. However, “Hooray!” we just finished paying the last bill. We have also managed to stay current with lawn service. Even though we found ways to reduce costs in other areas we don’t have any extra money towards snow removal for this coming season. Let’s hope it is not a bad winter or we will have to make special assessments.
• ACTIVITIES Please look in the SunCrest Newsletter coming out. We are working with SunCrest’s OA to put together some group activities for each month. So far we have the Book Club, Wine Tasting Club, and “Mom and Tots” groups.
Wednesday, July 30, 2008
Thanks to the Neighbors Pitching In
Thanks to Eric and Karen Davis for carrying over to the common area the nice bark they had left over. It was so needed where they put it.
Also, thanks to Justin Fullmer for filling in around the trees in one of our common areas with stone. There is a good size area that he filled in and surely that was an expense for him. He also waters half the common area and Sparks do the other half. Thanks to you too!
Thanks to Scott Hawker and the Colemans for pitching in to water a vacant home's dying grass!
Notice the nice realignment of the gates the last couple of months? Neighbor Gene Marcum lent his expertise to have the gates repaired and realigned. Metalwork is his specialty and the excellent work shows. Kudos!
Also, thanks to Justin Fullmer for filling in around the trees in one of our common areas with stone. There is a good size area that he filled in and surely that was an expense for him. He also waters half the common area and Sparks do the other half. Thanks to you too!
Thanks to Scott Hawker and the Colemans for pitching in to water a vacant home's dying grass!
Notice the nice realignment of the gates the last couple of months? Neighbor Gene Marcum lent his expertise to have the gates repaired and realigned. Metalwork is his specialty and the excellent work shows. Kudos!
Wednesday, July 16, 2008
Playground On Hold
The Suncrest Design Review Board has disallowed our plan as posted and has mainly based this on the requirement that we use equipment that is of a commercial grade, rather than "backyard grade" or consumer grade, as we had planned. Our assertion that our plan was viable was twofold: based on our insurance company who did not require this for coverage and the city who did not require any approvals since our lands are private property. We had hoped we would be approved based on this information however this was not the case. Stay tuned for updates as there are volunteers looking into pricing and availability for various kinds of commercial equipment, both new and used.
Wednesday, July 9, 2008
Postponement of July 9th Meeting
Hello,
We do not have our SunCrest decision on the Corner Lot Playground as we had hoped today, so we will postpone the meeting until we do. After all this is the main issue right now. Stay tuned for updates.
Thanks for your patience!
We do not have our SunCrest decision on the Corner Lot Playground as we had hoped today, so we will postpone the meeting until we do. After all this is the main issue right now. Stay tuned for updates.
Thanks for your patience!
Snow Bill
We are still paying for Old Man Winter, who cost us quite a huge sum this year; $5210.23 is still owed to Prosecutive for snow removal. We are paying this off from general funds and reserves over time.
Assessment Arrears
Some of your neighbors have not been paying dues and it has added up to a tremendous amount. Total amount of past due collections as of June 30th is $7,837.00 We currently have 7 homeowners that have quit paying. One lien is filed and this week six more will be filed and collection letters sent warning that foreclosure and lawsuit will occur 30 days after lien is placed. This will enable the Board to report to credit bureaus through collection agencies and attach assets to collect.
If you are past due it would be wise to contact the Treasurer to make arrangements or pay your bill in full.
If you are past due you may not use the common areas and you may not vote.
IF YOU WANT TO USE A CREDIT CARD GO TO http://www.paypal.com/ AND PAY TO
coveatoakvista@gmail.com.
If you are past due it would be wise to contact the Treasurer to make arrangements or pay your bill in full.
If you are past due you may not use the common areas and you may not vote.
IF YOU WANT TO USE A CREDIT CARD GO TO http://www.paypal.com/ AND PAY TO
coveatoakvista@gmail.com.
IMPORTANT - BOARD COMMUNICATIONS
In order for us all to keep communications open, organized, and duly recorded please use ONLY the address:
coveatoakvista@gmail.com
to communicate with Board to avoid long and arduous threads or missed e-mails. You may specify attention or other matter however all members access this e-mail.
PLEASE DO NOT USE PERSONAL EMAILS ANY LONGER.
If you are interested in supplying your e-mail address for updates please send it is to this address and we will copy you on relevant communications.
Thank you.
coveatoakvista@gmail.com
to communicate with Board to avoid long and arduous threads or missed e-mails. You may specify attention or other matter however all members access this e-mail.
PLEASE DO NOT USE PERSONAL EMAILS ANY LONGER.
If you are interested in supplying your e-mail address for updates please send it is to this address and we will copy you on relevant communications.
Thank you.
Budget and Information About the Playground, etc.
INSURANCE:
There is no extra insurance rider, it is a proposed addendum to the policy where a simple box is checked. The insurance company has already stated that the playground is fully covered and the rep told us that there were no specifications or restrictions. The City stated it is private property and akin to a backyard not requiring public specs. (If it were we would qualify for a 503c4 non profit and we are not. See Property Tax post.) SunCrest has also confirmed this. A certificate stating all details of this proposed insurance is supplied here, above.
BUDGET:
As several of you have asked, please note that a final budget has not yet been ascertained for the playground. The recent corner lot design has been presented for SunCrest approval. At that time we will establish a firm budget depending on whether homeowners will be donating time and fence materials, trees, etc. Nothing is hidden, the playset was $1601 including tax and from there we will see.
COSTS:
Thus far we have discussed that Darren would handle the dig for the mulch area, move the boulder, sprinkler adjustments, and pile the dirt for the berm. Volunteers can plant Aspen trees and plants that we get at WalMart for $6 each. Volunteers may also be used to dig posts with a rented auger or shovels and cement the posts in place.
MORE DONATIONS = LESS WORK:
If the donations, all of which have not yet come in, are sufficient to have Darren handle all of the work so be it. Otherwise there are folks who look forward to volunteering.
GENERAL FUNDS:
Some funds can come from the general funds for a picnic table and some of the trees if needed as these are general improvements. Please stay tuned as the budget will be shared as soon as one is fully developed. $300 a year after we saved $1000 on insurance is still a good deal and is planned as a part of the homeowners fees.
OLDER KIDS:
Signs can be posted to prevent older kids from using. Older kids in our neighborhood are not interested in playgrounds anyway -- they like World of Warcraft and X Box Live. If there is vandalism the insurance covers this. There will be picnic tables there and at the pavillion for folks of all ages -- teen and adults and children -- to congregate, and the proposed Aspen trees the play area will eventually provide dappled shade in the day.
SAFETY:
Lots of trees, raised berm with plantings, fence with corral gate, tables, and moms should deter kids from running out. Swings and slides aim to the sides where treed berm is, and there is 30 feet of distance to the curb, all blocked. A Caution sign at curve should deter speeders. We do have extremely low volume traffic. Currently the Pavillion where the children congregate is closer to the street than the proposed playset area. Furthermore the children walk on the sidewalks all the time. The waterfall is where they like to play now. The waterfall is more dangerous than a playset in every way yet we have not filled that in. A designated play area will give the children a safer and fun alternative. It would be an attractive and useful private Cove amenity.
CHANGE TO PLANS:
The concerns coming from the cutting of trees idea can be put to rest as that idea has been cancelled. The tape was merely to see the idea within the space. The vote about whether or not to cut trees is also cancelled. It was all just up for discussion and nothing was being done. The Board met with the Design Review July 7th evening to discuss the playground placement. Every possible location was considered with pros and cons weighed, the Board voted on the Corner Lot as the easiest spot. We were trying to answer the concerns about cutting trees and whether it was appropriate to even consider it. No secrets were kept and all will be presented at the meeting July 9th. Meetings of the Design Board are not required to have homeowners present but those who were coincidentally there were shown all materials openly.
PURVIEW:
The maintenance and design of common areas is under the purview of the Neighborhood Design Review Board and the Board, and no homeowner vote is required for the Board to take action on the park.
EXISTING SUNCREST AMENITIES:
The SunCrest playground is across a busy street, and is more for toddlers. A private amenity for the Cove is a plus for the neighborhood and superior to the "tot lot" at the Information Center and does not require leaving our private street, preferable to walking across Traverse Ridge Road.
NOT AN ADULTS ONLY COMMUNITY:
This is not a Retirement or Adults-Only community so those who oppose family-oriented amenities may wish to rethink their objections. Those with young families will enjoy this amenity and those who are retired may enjoy having their grandchildren play in our new playground.
PRIVATE YARDS:
No one yard is of a size or grade to accommodate a playset of this quality or magnitude in this neighborhood. Pooled resources make for a great community.
SALE OF COMMON AREA
A homeowner had an interest and approached the Board about this however no action was taken, voted on or even considered except as informal discussion. If this were ever considered it would require a homeowner vote and 67% of the owners would have to agree. Any owner in arrears loses his vote which would reduce the number of votes required. Should this ever come up formally the Board would notify all owners in writing as per the CC and Rs.
Board Meeting at the Pavillion
8:00 PM July 9th, see you there. Be sure to have your statements prepared as homeowners will be alloted from two to five minutes each andthis will be strictly adhered to. Thank you.
Tuesday, July 8, 2008
Property Taxes for the Cove Common Areas and Slopes
We sent a Spring newsletter out on 4/22/08 with the May bills. It talked about the amount of property tax owed. Here are more details and information for those of you who would like to know what is being done.
The Board has discovered that the previous Management Company never paid any of our property taxes. Combine that with the change to the county line from half Salt Lake County to All Utah County in 2006, incorrect addresses on file and there has been an accrual of $11,917.13 including all taxes and penalties.
At the time of the handover in December 2005 to the HOA Alpine informed the new Board of this and documents were given. Alpine Homes had been paying the taxes before. The county line was changed and Managment Companies were changed and no one followed up. Community, our last Management Company is run by a CPA however among other improprieties this was not handled. Apparently, and unbeknownst to us, property tax is quite standard for common areas.
All possible measures have been researched to avoid this: Filing a non-profit 501c3 or c4 exemption status are not options since we are neither a benvolent charitable group nor do we operate for the public good, only our own private owners. So we are indeed liable for property tax.
Amy discovered the unpaid taxes after a small bill was forwarded to us by the first Management Company to Community who sent it to us long after we had fired them. This raised a red flag so we got to work. By going parcel by parcel through our plat maps Amy finally researched all the lots and Robin worked with the County Attorney and SunCrest to find out how to handle this.
Some of the land is being taxed at an improper rate, that is, assessed as residential use when it is a steep slope, and so forth. So we have to first appeal all parcels to the Utah Tax Assessor to be rated differently and correctly at a lower rate. We must present photographic evidence and plat maps to prove our case. We also need to ask if this can be retroactively adjusted for this error.
Once the tax basis is adjusted the appeal must then be made to the Utah Property Tax Attorney's office for a waiver of fees and penalties due to the breach of fiduciary by CPA who used to represent us, the previous Management Company and/or adjusted for change to tax basis.
Once they have rendered a decision the amount remaining will need to be either set up on a long term payment plan which can come out of general operating funds or it will be specially asessed to all the homeowners as a one time assessment at the discretion of the Board.
This Board is working to handle this matter promptly and will inform the owners a soon as resolution has been reached. It is our goal to have this handled by September 2008.
The Board has discovered that the previous Management Company never paid any of our property taxes. Combine that with the change to the county line from half Salt Lake County to All Utah County in 2006, incorrect addresses on file and there has been an accrual of $11,917.13 including all taxes and penalties.
At the time of the handover in December 2005 to the HOA Alpine informed the new Board of this and documents were given. Alpine Homes had been paying the taxes before. The county line was changed and Managment Companies were changed and no one followed up. Community, our last Management Company is run by a CPA however among other improprieties this was not handled. Apparently, and unbeknownst to us, property tax is quite standard for common areas.
All possible measures have been researched to avoid this: Filing a non-profit 501c3 or c4 exemption status are not options since we are neither a benvolent charitable group nor do we operate for the public good, only our own private owners. So we are indeed liable for property tax.
Amy discovered the unpaid taxes after a small bill was forwarded to us by the first Management Company to Community who sent it to us long after we had fired them. This raised a red flag so we got to work. By going parcel by parcel through our plat maps Amy finally researched all the lots and Robin worked with the County Attorney and SunCrest to find out how to handle this.
Some of the land is being taxed at an improper rate, that is, assessed as residential use when it is a steep slope, and so forth. So we have to first appeal all parcels to the Utah Tax Assessor to be rated differently and correctly at a lower rate. We must present photographic evidence and plat maps to prove our case. We also need to ask if this can be retroactively adjusted for this error.
Once the tax basis is adjusted the appeal must then be made to the Utah Property Tax Attorney's office for a waiver of fees and penalties due to the breach of fiduciary by CPA who used to represent us, the previous Management Company and/or adjusted for change to tax basis.
Once they have rendered a decision the amount remaining will need to be either set up on a long term payment plan which can come out of general operating funds or it will be specially asessed to all the homeowners as a one time assessment at the discretion of the Board.
This Board is working to handle this matter promptly and will inform the owners a soon as resolution has been reached. It is our goal to have this handled by September 2008.
Great News on the Playground!
The Board has reviewed lots of ideas and plans and have taken all the homeowners ideas seriously. Thanks for all your input!
Here is a diagram of the new playground on the corner lot with the rock, that would be installed after SunCrest approval. It is out right now for their review. The rock anchors a large berm of earth that will hold trees and keep the kids in.
We will be taking a poll walking the neighborhood to see if you all have any more valuable ideas. Or e-mail us at coveatoakvista@gmail.com.
Our GRATITUDE to all those who donated the money being used to pay for this. PLEASE REMEMBER - IT WAS ALL DONATED!
We hope to have this done in the next few weeks to give our kids a great place to play for years to come.
Thursday, July 3, 2008
Playground
The yearly additional insurance costs will be $300.00 a year for the playground. Again remember we saved us $1000.00 year by switching our insurance company. This is the ONLY thing being paid by homeowner fees. I will contact the insurance company after holidays to get the actual coverages for you.
Other costs depend on the communities input and help. We need the location prepared, what will be placed under the playground-grass, sand, bark, rubber bark. What kind of boarder to keep all that in. We will continue to do more research to see what is else would be needed.
So far we have about 12 homes that wish to donate between $250-$500.
Loaded with FUN play activities:
Huge 24 square foot covered fort with easy access ladder
Commercial grade, two-tone vinyl canopy
4’x4’ look-out tower with easy-access wood ladder and adjoining 3’ bridge providing access to main fort
Large sandbox under tower
Over-sized rock-wall with scaling rope
Large 360-degree tire swing with soft, safety-grip coated chains
TWO 10’ long wave slides
3 adjustable heavy-duty belt swings with soft, safety-grip coated chains
Jacob’s rope ladder with wood rungs
Plastic captain’s wheel
Telescope
Other Features:
Premium materials and components
Southern Yellow Pine Construction is 2x stronger than Cedar.
Safe, environmentally friendly Prowood® Micro preservative provides superior protection against termites and rot/decay.
Pre-stained with Micro ShadesTM for exceptional fade resistance and less maintenance
WoodguardTM plastic coated 4x4 wood posts provide the strength of wood with the maintenance-free durability of plastic. Woodguard™ resists splintering, twisting and cracking. The dark green color provides an attractive accent to the factory cedar tone stain
Commercial-grade hardware with premium coating for superior rust resistance
Huge 24 square foot covered fort with easy access ladder
Commercial grade, two-tone vinyl canopy
4’x4’ look-out tower with easy-access wood ladder and adjoining 3’ bridge providing access to main fort
Large sandbox under tower
Over-sized rock-wall with scaling rope
Large 360-degree tire swing with soft, safety-grip coated chains
TWO 10’ long wave slides
3 adjustable heavy-duty belt swings with soft, safety-grip coated chains
Jacob’s rope ladder with wood rungs
Plastic captain’s wheel
Telescope
Other Features:
Premium materials and components
Southern Yellow Pine Construction is 2x stronger than Cedar.
Safe, environmentally friendly Prowood® Micro preservative provides superior protection against termites and rot/decay.
Pre-stained with Micro ShadesTM for exceptional fade resistance and less maintenance
WoodguardTM plastic coated 4x4 wood posts provide the strength of wood with the maintenance-free durability of plastic. Woodguard™ resists splintering, twisting and cracking. The dark green color provides an attractive accent to the factory cedar tone stain
Commercial-grade hardware with premium coating for superior rust resistance
Tuesday, June 24, 2008
Documents and Maps
When you need to have a copy of the Bylaws, the CCandRs, Architectural Request Form, or a plat map, please notify the Board and a copy will be electronically transmitted to you. We do not have printed copies but you can have them done by your local copy shop or print them at home at your convenience. Thanks!
Architectural Packets
Please turn in your ARCH packets to Carol Sparks. You received them in the mail on March 25th. It just takes a minute to fill out. Even if you finished your yard just write in the box what you had done and when. Then draw your little plants and decks on the plat map you received. Let us know if you need help. We need these on file according to our CC&R's. It will be so much easier on you when SunCrest wants information on your lot. Now wouldn't it be nice to have your completed approved file on hand if they have a question?
Welcome
Welcome to our new blog. We decided to cut costs and go with a free e-mail account and blog website. This way you can come back and check anytime for updates on what is happening in our community.
Please contact us if you need the following:
Please contact us if you need the following:
- additional trash can cost $7.00 a month
- gate remotes cost $20.00
- need a new phone number programmed into gate for guests
- need a copy of Bylaws or CC&R's
- want to be set up on Autopay or pay your dues with credit card (paypal.com)
Speeding
For all you NASCAR racers out there. Please slow down to 20 miles per hour or even slower. It is summer and the kids are out now. We have had several complaints. Just think SPEED BUMP next time you come in the gate, because that is what will happen if you don't slow down. Thanks!
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